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Job details

Job code:
Salary Type:
Sector: Not-for-Profit Sector(NGO)
Industry: NGO
Minimum salary: 0
Maximum salary: 0
Job Level:
Job type:
Country: Cambodia
Location: Phnom Penh
Job Category/ Job Function: Administrative / Secretary and Reception, NGO / Non-profit, Human Resource

Job Purpose

To assist and support the HR and administrative functions in the Cambodia Country Office and all regional programs/projects based in Cambodia to contribute to high impact performance and successes of program implementation.


Job Purpose - Key Responsibilities and Accountabilities

Administration functions

  • Assist the LAC in conducting all procurements for country office and regional programs/projects. Ensure that all procurements are compliant with procurement policy and expenses policy.
  • Responsible for providing support on passport issuance, visa applications and ticketing. Responsible for arranging travels for all Oxfam staff and visitors.
  • Assisting managing office supplies including beverages, stationeries, printings, etc.
  • Assisting in event organization and payments.
  • Liaising with the respective ministries as routine works or at request of senior managers.
  • Providing all administrative support to country office and regional teams as requested.
  • Maintain and update filing/archiving, library including renewal subscriptions/magazine and newspapers


HR functions

  • Assist in documentations and file management for both solf and hard files in accordance with the standard filing procedure. Responsible for complete filing and ensure incessibility by the unauthorised persons.
  • Assist in leave administration including receiving, verifying, recording, updating and calculating leaves of all staff based in Cambodia.
  • Assist in recruitment including planning, advertising,inviting, organizing and communicating the test & interviews and assessment results.
  • Assist in other HR administrative works including mails, correspondence, work certificates, etc.
  • Assist in organizing staff in-house training and workshop and other learning forums.


Technical Skills, Experience & Knowledge

  • Bachelor degree in business administration or similar empirical knowledge.
  • At least 1 year experience of similar functions.
  • Computer literacy especially Excel and Advance Excel.
  • Good command of writing and speaking English and Khmer.
  • Good working knowledge on procedures, systems and practices in HR and admin management.
  • Good communication and interpersonal skills and proven ability to be flexible in demanding situations.
  • Ability to handle multiple priorities and aptitude to learn quickly.
  • A team player, who works well in a multi-cultural environment, communicates readily and shares learning with colleagues and partners.
  • Ability to cope with stress high demand of customers
  • Ability to work under pressure and preparedness to work long hours if needed.
  • Confidence to work alone but to judge when help is needed or there is an opportunity to share learning.
  • High level of integrity and accountability


Competency Profile                                   Level

Results orientation 3

Planning and organisation 3

Customer orientation 3

Communication 3

Key Behavioral Competencies

Competencies & Description

  • Decisiveness: We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
  • Influencing: We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.
  • Humility: We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
  • Relationship Building: We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation.
  • Listening: We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear, and consider different preferences.
  • Mutual Accountability: We can explain our decisions and how we have taken them based on our organizational values. We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
  • Agility, Complexity, and Ambiguity: We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.
  • Systems Thinking: We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organisational decisions and actions.
  • Strategic Thinking and Judgment: We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.
  • Vision Setting : We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.
  • Self-Awareness: We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
  • Enabling: We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job. We provide freedom; demonstrate belief and trust provide appropriate support. We give more freedom and demonstrate belief and trust, underpinned with appropriate support.


How to apply:

Interested applicants should submit their application and CV to our recruitment website at

Status: Approved
Deadline: 2019-01-23 17:00:00
Premium job: No
Employer: OXFAM
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